Personal Registration Links
Send each parent a secure, personal link — no account or app install needed to complete it.
Solution
Player registration software that keeps sensitive data safe
Register your selected squad the right way. Send each parent a personal link to collect emergency contacts, medical information and consents — with health data encrypted and every access audited. Use it after trials, or on its own.
Registration Workflow
From selected player to a fully registered squad
Emergency, Medical & Consent
Collect emergency contacts, medical conditions and versioned consents in one guided form.
Chase Outstanding Registrations
See who’s completed at a glance and resend to the ones who haven’t — from your home screen.
Roster Export & Print
Contacts, registration status and consents to CSV or a print-ready matchday sheet.
Trust & Safeguarding
Built for the duty of care that comes with medical data
Encrypted at rest
Medical data is encrypted with a dedicated key per club in Google Cloud KMS — unintelligible in the database.
Reveal on demand, always logged
Medical details are never shown in routine screens. Revealing them is a deliberate, recorded action.
Consent you can prove
Every consent is a dated, versioned record of exactly what was agreed — ready for a safeguarding review.
Clear retention & deletion
Medical data is purged on a set schedule and deleted with the account, with correction on request.
The Family’s Side
One personal link, one sitting
Each family gets its own registration link — no account, no password. Player details, emergency contacts, medical information, consents and a photo, on a phone, in a few minutes. Paper still works for the families who prefer it.
Your Side
See who is done, chase who is not
The squad roster shows every player’s registration status at a glance — complete, sent, started, not sent — with one-tap reminders for the outstanding ones. Medical details are encrypted, revealed only when needed, and every reveal is logged.
FAQ
Player Registration Software FAQs
Do we have to run trials to use registration?
No. You can create a squad, add players and send registration links on their own. Trials are optional — use TalentHub365 for trials, registrations, or both.
How is medical information kept secure?
Medical information is encrypted at rest with a dedicated key per club managed in Google Cloud KMS, is never shown in routine screens, and is only revealed when an administrator chooses to — with every access recorded in an audit log.
How do parents complete registration?
Each player gets a personal link. The parent or guardian opens it, completes emergency, medical and consent details in about five minutes, and submits — no account or app install required.
Ready When You Are
Start free, today
Take your selected players through secure online registration — consents, medical details and reminders handled for you.